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Every manager/supervisor should establish a system of security
checks at the close of each working day to ensure that:
1. All classified information has been returned to
originator or stored in an approved security container.
2. All ribbons, disks, and working materials, which may contain classified information, are stored in an approved security
container.
3. Classified waste is stored in an approved security
container or shredded in an approved shredder
4. Desktops and wastebaskets
are free of classified materials.
5. Security containers are
checked to ensure they are closed and
locked.
6. All windows and doors are
closed and locked (where appropriate).
As evidence that an end-of-day security
check has been made, display an
Activity Security Checklist,
Standard Form 701 (SF-701) near the office exit. The last person
leaving the office at the end of the work day is responsible for
conducting a security check and annotating SF-701 as follows: check
each block next to the applicable item under the appropriate date
(1-31); initial the block under the date the security check is
conducted; and, enter the time in the block under the appropriate
date that the security check is completed. Other items, of your
choice, to be checked at the end of the day may be added to the
SF-701 in the blank spaces under Item #5. Retain the completed
SF-701 for 90 days.
If
the person conducting the security check is unable to secure
classified material for any reason, such as a safe malfunction or
not knowing the combination, the classified material should be left
overnight in the Office of Security, SSMC 1 for
safekeeping to avoid possible compromise and a security violation.
Prepare a receipt for the material, which identifies the owner, and
make sure the material to be retrieved is properly marked with
owner's name and organization. Report any safe malfunctions to the
Office of Security at NOAA Security Staff (301) 713-0954 at the
opening of business on the next regular work day.
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