An Occupant Emergency Plan (OEP) is an essential part of an emergency
management program. Properly developed plans can reduce the risk to
personnel, property, and other assets while minimizing work disruption in
the event of an emergency. Chapter 7 of the Department of Commerce (DOC)
Security Manual provides guidelines and guidance regarding the Occupant
Emergency Plan and the OEP Self-Assessment.
Per Chapter 7, the DOC Designated Official or Senior Manager in each
facility/complex is required to complete an annual review of that
facility/complex’s OEP and complete a self-assessment of that OEP, available
through this Webpage. Electronic access to the completed self-assessment is
given to the Bureau/Operating Unit Representative responsible for attesting
that the OEP has been reviewed, has been tested, is adequate, identifies any
shortcomings, and outlines a corrective path of action with a timeline for
Instructions for DOC Designated Official or Senior Manager
Responsible for Completing Self-Assessment of the OEP:
1. In preparation for the self-assessment, print-out the following worksheet
that to help you gather the necessary information before completing the
online self-assessment. (Note: this is only a worksheet. The self-assessment
can only be completed online using the link provided below).
Click the following link for the self-assessment WORKSHEET.
Required information includes:
• Facility/complex number (if you are not sure of the exact number, please
contact the Emergency Operations Center by phone at 202-482-5100 or by email
• Facility/complex location (city, state)
2. To access the SELF-ASSESSMENT, please click on the following link:
Please note that you will be leaving the Department of Commerce website to
conduct the survey at
3. Once you have completed and submitted the online self-assessment, the
appropriate Bureau/Operating Unit Representative will be notified that the
self-assessment is ready for his/her review.
4. If the Bureau/Operating Unit Representative needs additional information
before the complex/facility self-assessment can be approved, you will
receive an e-mail detailing what information is needed, along with the link
to re-enter the online self-assessment.
Instructions for Bureau/Operating Unit Representative
Responsible for Certifying Adequacy of the OEP:
1. Upon receipt of your name as a Bureau/Operating Unit Representative for
OEP Review, the Emergency Operations Center staff will send you your own
log-in and password for the website through which you can access any OEP
self-assessments that are ready for your review and approval. These
self-assessments must be approved within 30 calendar days of submission for
review, after which the data will expire from the system.
When you have self-assessments waiting for your review, you will receive
weekly reminders via e-mail that contain the link to the review webpage. You
can go straight to that webpage by clicking REVIEW SITE.
2. When reviewing a self-assessment of a complex’s/facility’s OEP, carefully
examine the responses to each question. At the end of the online
self-assessment, you will be asked to certify the adequacy of the OEP for
the specified complex/facility by indicating that you give your approval to
3. You may find that you require additional information before you can
approve the self-assessment. If so, you will be given the opportunity to
indicate what information you need. This information will be relayed to the
DOC Designated Official/Senior Manager, who will be able to make necessary
edits and resubmit the self-assessment for your review and approval.
• Self-assessment Worksheet
For further information, please contact:
Emergency Operations Center
Office of Security, Department of Commerce
1401 Constitution Ave., NW, Washington, DC
US Department of Commerce, Office
Herbert C. Hoover Building (HCHB)
1401 Constitution Avenue, NW, Washington, DC 20230
Thursday, May 01, 2008 01:55:51 PM
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