Department of Commerce
Personal Identity Verification Training

REGISTRAR

September 2005

Purpose

1.  To introduce you to your role as “Registrar” in the Department of Commerce (DOC) Personal Identity Verification (PIV) Program.

2.  As a Registrar, you are required to complete this training.

What is PIV?

1.  The PIV program provides a commonly accepted identification card and reliable forms of secure identification for all Federal employees that:

a.  Is issued based on sound criteria for verifying an individual’s identity
b.  Is strongly resistant to identity fraud, tampering, counterfeiting and terrorist exploitation
c.   Can be rapidly authenticated electronically
d.  Is only issued by providers whose reliability has been established

2.  A PIV card will allow entrance into DOC facilities and will provide more efficient access to other Federal buildings.

Registrar Role Description and Requirements

1.  As a PIV Registrar, you will register/enroll Applicant into the PIV system and ensure that the proper background check has taken place with favorable results. You provide the final approval for the issuance of a PIV card to the Applicant. Once the results of the NAC or FBI fingerprint check are completed successfully, you will notify the PCIF Issuer that a PIV card can be prepared for the Applicant.

2.  To be a Registrar, you must meet the following eligibility requirements:

a.  Be a government official and be authorized in writing as a PIV Registrar
b.  Be able to evaluate whether a PIV application is satisfactory, and apply specific agency processes to resolve an unsatisfactory PIV application
c.   Be a US citizen or US national or hold a US government security clearance
d.  Have already been issued a valid PIV card
e.  Have a favorably completed background investigation (NACI or higher)
f.     Have successfully completed the PIV Registrar training module

Procedures

You will:
Receive the PIV Request Form, I-9 Form, and copies of the identity source documents received from the Sponsor and confirm their validity prior to acceptance.

If the Applicant is in your vicinity:

1.  Confirm the validity of the PIV request and identity source documents received from the Sponsor
2.  Take and save facial photo of the Applicant
3.  Take Applicant’s fingerprints and submit to FBI through the CAS system
4.  Review investigative forms and submit package to OPM
5.  Receive CAS or NAC results
6.  Approve or deny issuance of PIV card
7.  If approved, provide PCIF Issuer the approved PIV Request Form, CAS/NAC results, photo, and other data to prepare PIV card

If the Applicant is NOT in your vicinity:

1.  Confirm the validity of the PIV request and identity source documents received from the Sponsor
2.  Receive/scan and save facial photo of the Applicant
3.  Scan Applicant’s fingerprints and submit to FBI through the CAS system
4.  Review investigative forms and submit package to OPM
5.  Receive CAS or NAC results
6.  Approve or deny issuance of PIV card; discuss denials with Sponsor
7.  If approved, provide PCIF Issuer the approved PIV Request Form, CAS/NAC results, photo, and other data to prepare PIV card

After card issuance:

1.  Notify Sponsor of final background investigation results from OPM
2.  File/store investigative documents, identity source documents, and PIV Requests in accordance with Privacy laws

PIV Privacy, Security, and Protection

1.  You have a responsibility to contribute to privacy, security, and protection of the PIV Program.

2.  By Title 18 of the U.S. Code, it is a Federal offense to counterfeit, alter, or misuse the PIV card and system.

3.  Your primary contribution to the privacy, security, and protection of the PIV system is to follow all FIPS 201 and DOC guidelines on handling personal Information in Identifiable Form (IIF).

Summary

Your key functions include:

1.  Confirming validity of the PIV request
2.  Capturing and storing Applicant data, photo, and fingerprints
3.  Performing final review and initiating background/fingerprint checks
4.  Approving or disapproving PIV card issuance
5.  Notifying PCIF Issuer to issue the card
6.  Notifying Sponsor of investigative results
7.  Storing investigative/ID proofing documents according to Privacy laws

Where to go for help

1.  Personnel

a.  DOC Agency Identity Management Official - 202-482-4637
b.  DOC Agency Official for Privacy –
202-482-4797
c.   DOC PIV Card Applicant Representative - 202-482-5772

2.  Documents

a.  DOC PIV-I Compliance Implementation Handbook
b.  Local PCIF Operations Plan

3.  Web Sites

a. http://www.osec.doc.gov/osy/hspd12/registrar.htm (Office of Security)
b. http://www.cftc.gov/foia/foiprivacyact.htm (Privacy Act of 1974)

Click here

To receive credit for
satisfactorily completing this training,
and to receive your certificate of completion.

You can also type or copy and paste the following link into your Web browser:

https://securityexchange.osec.doc.gov/cgi-bin/qwebcorporate.dll?idx=8xksjw

If you have questions about or need assistance with this training, please contact the Office of Security at osy_piv1training@doc.gov or 202-482-8116.