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OFFICE OF INSPECTOR GENERAL

DOO 23-1: OFFICE OF INSPECTOR GENERAL
Number: DOO 23-1
Effective Date: 2013-04-26

SECTION 1. PURPOSE.

.01 This Order prescribes the organization and functions of the Office of Inspector General (OIG) established in the Department of Commerce (the Department) under the Inspector General Act of 1978, 5 U.S.C.A. Appendix 3 as amended (the Act). The scope of authority and functions of the Inspector General are set forth in Department Organization Order 10-13.

.02 This revision updates the Order to incorporate the statutory changes brought about by the Inspector General Reform Act of 2008; reflect the recent reorganizations approved by Congress in May 2008 and September 2011, to reflect the current organization of the OIG and to incorporate title changes of certain subordinate officials who assist the Inspector General. Specifically, this Order eliminates the positions of Assistant Inspector General for Inspections and Program Evaluations and Assistant Inspector General for Systems Evaluation. This revision establishes the positions of Associate Deputy Inspector General, Principal Assistant Inspector General for Audit and Evaluation, and Principal Assistant Inspector General for Investigations.

SECTION 2. ORGANIZATION.

The OIG, directed by the Inspector General, is composed of the immediate office of the Inspector General, the Office of Audit and Evaluation, the Office of Investigations, the Office of Administration, and the Office of Counsel to the Inspector General. The OIG conducts its operations at headquarters offices located in the Herbert C. Hoover Building in Washington, D.C., and at such regional and field offices as may be established by the Inspector General.

SECTION 3. OFFICE OF AUDIT AND EVALUATION..

.01 Organization. The Office of Audit and Evaluation (OAE) will be headed by the Principal Assistant Inspector General for Audit and Evaluation (PAIGAE) who shall be responsible for supervising the performance of audits, evaluations, and inspections relating to the programs and operations of the Department, and will report and be responsible to the Deputy Inspector General and/or the Inspector General. The PAIGAE will supervise the performance of all functions and duties assigned to OAE by the Inspector General and will be advisor to, and serve as representative of, the Inspector General on all audits, evaluations, and inspections.

a. The PAIGAE will be assisted by an Assistant Inspector General for Audit (AIGA), an Assistant Inspector General for Systems Acquisition and IT Security (AIG/SAITS), and an Assistant Inspector General for Economic and Statistical Program Assessment (AIG/ESPA).

1. The AIGA will report to the PAIGAE and will be responsible for the audits, evaluations, and inspections carried out by the headquarters audit and evaluation division, and the regional audit offices; will supervise the planning and performance of these audits, evaluations, and inspections; will advise and represent the OIG on matters regarding these audits, evaluations, and inspections; will advise Department officials regarding these audits, evaluations, and inspections; and will represent the OIG with officials of other Federal agencies or other groups regarding these audits, evaluations, and inspections.

2. The AIG/SAITS will report to the PAIGAE and will be responsible for audits, evaluations, and inspections related to the Department’s information technology systems, major systems acquisition projects, and IT security; will supervise the planning and performance of systems acquisition, information technology audits, evaluations, and inspections; will advise and represent the OIG on matters regarding these audits, evaluations, and inspections; will advise Department officials regarding these audits, evaluations, and inspections; and will represent the OIG with officials of other Federal agencies or other groups regarding these audits, evaluations, and inspections.

3. The AIG/ESPA will report to the PAIGAE and will generally be responsible for audits, evaluations, and inspections related to the Department’s economic and statistical programs; will supervise the planning and performance of economic and statistical program audits, evaluations, and inspections; will advise and represent the OIG on matters regarding these audits, evaluations, and inspections; will advise the Department officials regarding these audits, evaluations, and inspections; and will represent the OIG with officials of other Federal agencies or other groups regarding these audits, evaluations, and inspections.

b. The functions and duties of OAE will be carried out by the Office of Audit, the Division of Systems Acquisition and IT Security, the Division of Economic and Statistical Program Assessment, and such other divisions or specialized units as may be established to facilitate the performance of OAE’s assigned responsibilities.

1. Within the OAE, there may be regional and headquarters offices. These offices may be headed by a Director or Regional Inspector General for Audits (RIGA), who reports to the AIGA.

.02 Functions. OAE will conduct, supervise, and coordinate audits, evaluations, and inspections of all organizational units and activities of the Department and will conduct such other activities as may be assigned to facilitate the accomplishment of the OIG's mission.

SECTION 4. OFFICE OF INVESTIGATIONS.

.01 Organization. The Office of Investigations (OI) will be headed by the Principal Assistant Inspector General for Investigations (PAIGI), who shall be responsible for supervising the performance of investigative activities relating to programs and operations of the Department, and will report and be responsible to the Deputy Inspector General and/or the Inspector General. The PAIGI will manage the performance of all functions and duties assigned to OI by the Inspector General; will be advisor to and serve as the representative of the Inspector General on all investigative, Hotline, and whistleblower protection matters; will advise Department officials regarding OIG investigative matters; will be responsible for promoting awareness of whistleblower protections throughout the Department; will evaluate the sufficiency of Departmental whistleblower protection policies and activities; and will represent OIG and the Department with officials of the Department of Justice and other Federal agencies or other public or private groups regarding investigative matters covered by the Act.

a. The PAIGI will be assisted by an Assistant Inspector General for Investigations (AIGI), and such other subordinate employees as the PAIGI may appoint to assist in carrying out assigned duties and functions.

1. The AIGI will report to the PAIGI and will supervise the planning and performance of inquiries/investigations; will advise and represent the OIG on matters regarding inquiries/investigations; and will conduct such other activities as may be assigned to facilitate the accomplishment of the OIG’s mission.

b. The functions and duties of OI will be carried out by the divisions or specialized units as may be established by the PAIGI to facilitate the performance of OI’s assigned responsibilities.

.02 Functions. The OI will conduct, supervise, and coordinate criminal, civil, and administrative inquiries/investigations involving Department programs, operations, and personnel, as authorized by the Act; will perform related activities designed to prevent and detect fraud, waste, and abuse related to the programs and operations of the Department; and will conduct such other activities as may be assigned to facilitate the accomplishment of the OIG's mission.

SECTION 5. OFFICE OF ADMINISTRATION.

.01 Organization. The Office of Administration (OADM) will be headed by an Assistant Inspector General for Administration (AIG/ADM), who will report and be responsible to the Deputy Inspector General and/or the Inspector General.

a. The AIG/ADM will supervise the provision and management of administrative resources and services to the OIG, and will be the principal advisor to the Inspector General on matters relating to OIG resource management, including planning, information and information technology management, personnel administration and security, budget formulation and execution, and support services; will advise and represent the Inspector General on resource management and administrative matters; will advise Department officials regarding these matters; and will represent the OIG with officials of other Federal agencies or other public or private groups regarding resource management and administrative matters.

b. The functions and duties of the OADM will be carried out by Information Technology, Administrative Operations, Human Resources, and other such offices or specialized units as may be established to facilitate the performance of OADM’s assigned responsibilities.

.02 Functions. The OADM will be responsible for the provision and management of administrative resources and services for the OIG, as provided below; and will conduct such other activities as may be assigned to facilitate the accomplishment of the OIG’s mission.

a. The OADM will formulate, justify, and defend the OIG’s annual budget requests; will develop its annual budget operating plan and oversee the plan’s implementation; and will provide for sound financial management of the OIG by effectively monitoring and controlling costs and ensuring that budget outlays and obligations do not exceed appropriated funds and reimbursements.

b. The OADM will administer the OIG’s responsibilities relating to employee health and safety and security (personnel, facilities, information, systems, and other resources).

c. The OADM will administer the OIG’s procurement program, including ensuring that the OIG has appropriate policies, systems, and procedures in place to acquire the goods and services it needs in a timely, efficient, and cost-effective manner.

d. The OADM will manage travel and transportation services for OIG employees, including overseeing use of the contractor-issued government travel card.

e. The OADM will administer the OIG's human resources function in accordance with the authorities established in the Act. This function includes recruitment, staffing, personnel security; position classification, employee relations, performance management and recognition, development and training; equal employment opportunity (EEO) and affirmative action; and personnel/payroll processing.

f. The OADM will plan for, acquire, secure, control, and manage OIG office space, facilities, and personal property, and manage conference meeting planning activities for the OIG.

g. The OADM will be responsible for the provision and management of information technology resources and services for the OIG and will conduct such other activities as may be assigned to facilitate the accomplishment of the OIG’s mission.

SECTION 6. OFFICE OF COUNSEL TO THE INSPECTOR GENERAL.

.01 Organization. The Office of Counsel to the Inspector General (OC) will be headed by a Counsel to the Inspector General (Counsel), who will report and be responsible to the Inspector General.

a. The Counsel will be the legal advisor to the Inspector General and the OIG staff; will represent the Inspector General on legal matters; and will represent the OIG with officials of the Department of Justice and other Federal agencies or other public and private groups regarding legal matters.

b. The Counsel may be assisted by Senior Assistant Counsels or Deputy Counsel(s), who will be the chief operating aide to the Counsel; will perform other duties and functions as the Counsel may assign; and will perform the duties and functions of the Counsel in his or her absence.

.02 Functions. OC will provide legal services to the Inspector General and OIG staff in connection with the activities and operations of the OIG and will conduct such other activities as may be assigned to facilitate the accomplishment of the OIG's mission.

a. The Inspector General shall obtain legal advice from OC or a counsel reporting directly to another Inspector General except that the General Counsel will provide the Inspector General advice in the areas of conflict of interest statutes, ethics regulations, and related laws.

b. The Inspector General or Counsel to the Inspector General shall consult with the General Counsel on legal matters when they involve significant issues which may have an impact on the operations of the Department or legal matters of applicability to other Departmental bureaus, or concern statutes of government-wide applicability.

.03 In the performance of the responsibilities of his or her office, the General Counsel will respect the independence and integrity of the OIG; in the performance of the responsibilities of his or her office, the Inspector General will give due regard to the authority of the General Counsel as chief legal officer for the Department.

SECTION 7. EFFECT ON OTHER ORDERS

This Order supersedes DOO 23-1, dated August 31, 2006.

Signed by: Inspector General

Approved Deputy Secretary of Commerce

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Page last updated:May 24, 2013