Non-HCHB Occupants using the Sunflower Personal Property Management System

Summary/Overview of Excess Process

1. Property Official (PO) will initiate internal screening for 14 calendar days through the Sunflower Personal Property Management System (PPMS).  Excess personal property will remain at location throughout the duration of screening period. To begin internal screening, please view internal screening job aid.

2. Excess personal property will be interfaced through GSAXcess from the Sunflower PPMS for a predetermined amount of calendar days (select the link at the bottom of the page titled GSAXcess® - Property Screening Times for screening periods).  During this time, a Federal agency may request excess personal property.  If this occurs, the PO may review and decide to allocate the excess property to requesting agency. The PO in possession of the asset(s) will provide a completed transfer document (SF-120/SF-122) and will be responsible for packaging and shipping excess property to the requestor.  Please note that the requestor is responsible for shipping charges.

3. If surplus personal property is selected through CFL/Sales, the PO must allocate the asset(s) to the apropriate requestor in GSAXcess. Upon approval, a notification from GSA will be sent, along with a SF-120/122. Subsequently, the PO will correspond with the requestor to begin the official transfer and shipping process. The PO in possession of the asset(s) will provide the SF-120/SF-122 to the requestor for signature. Upon signature, the PO will be responsible for packaging and shipping surplus personal property to the requestor.  Please note that the requestor is responsible for shipping charges. Lastly, the PO will attach the supporting documentation (i.e. SF-120/122) to the asset record in the PPMS to officially request retirement of excess personal property through submission of an electronic CD-52.  Once the electronic CD-52 is approved by Bureau PMO or designee, the asset(s) is retired.

4. If no one requests surplus personal property once the predetermined screening days have elapsed, GSA will provide official notification to recycle, abandon, or destroy the surplus personal property. Subsequently, the PO will attach the supporting documentation (i.e. SF-120/122) to the asset record in the PPMS to officially request retirement of surplus personal property through submission of an electronic CD-52.  Once the electronic CD-52 is approved by the Bureau PMO or designee, the PO may procede with recycling, abandoning, or destroying the surplus personal property. If assistance is required with the disposal of surplus personal property, please contact your local GSA Area Property Officer.

For access to GSAXcess, please contact your Bureau National Utilization Officer. For GSAXcess step by step guidance, please refer to the GSAXcess® User Guide.

For Computers for Learning (CFL) information, please refer to http://computersforlearning.gov/

Office of Financial Management
U.S. Department of Commerce

Send questions and comments about this page to OFM Webmaster
Page last updated April 17, 2014