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 Travel
Travel
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Traveling
Abroad - Passports
Official passports and visas
are required for travel to almost every country. The OAS Travel Management
Division includes the passport officials who will assist you with this
process.
The State Department’s Passport Office requires four weeks to process
an official or diplomatic passport application. If you need to have
the passport application expedited,
a letter
is required explaining in detail the circumstances for the expeditious
handling.
The official or diplomatic
passport is Government Property and not personal property. The passport
is to be used for official business only. A tourist passport must be
used for personal travel. When you are not performing official travel,
the passport will be kept on file in the ADTRAV Travel Office, Room 2069.
Required Documents
for New or Renewed Official and Diplomatic Passports
Employees must complete one
of the following documents:
- Passport
application (DS-11). This passport application is for employees
who do not have a tourist passport. Complete this document, but do
not sign it. HCHB employees must visit the OAS Travel Management Division’s
Passport Officer.
- OR -
- Passport
application (DS-82). Complete and sign. This form can only be
used if your most recent passport was issued less than 15 years ago
and you were at least 16 years of age when the passport was issued.
If so, include the old passport with your application. If your name
has changed since that most recent passport had been issued, complete
a DS-19 and attach it, along with official documentation supporting
the name change (e.g., marriage license, court order, etc.) to the
application.
If you have never been issued
a passport, you will fill out the DS-11application. If your passport
is about to expire, fill out the DS-82 application.
Be sure to follow the instructions
on the State Department’s website for printing and completing the appropriate
form.
In
addition, employees must provide all of the following documentation:
- Two passport photos,
not over six months old. Photos must be identical and exactly
measure 2”x 2”). For HCHB employees, the Office of Security in room
1033 will take photos for you. To request this service, you must apply
in person and present one of the following documents: travel authorization,
CD-97,
or Supervisor’s authorization letter.
- AND –
-
CD-97,
Request for Security Assurance and Official Passport Clearance for
Foreign Travel. This form must be typed and all applicable questions
must be answered. The form must be cleared through your bureau’s security
office.
- AND –
- Proof of citizenship.
The passport application package must include a valid or expired US
passport OR a certified copy of your birth certificate (this means
a raised seal must be on the document) OR your original naturalization
certificate.
- AND –
- Copy of the most
recent Personnel Action. The traveler’s most recent Personnel
Action, and an Oath of Office is required for consultants, experts,
etc. Contractors are not authorized to have official passports issued
to them, since they are not Government employees.
Amending an Official
or Diplomatic Passport
An official or diplomatic
passport can be amended if the employee’s name has changed, additional
visa pages are required, or a limited passport must be extended. Complete
the
CD-97.
Note: If the limited passport belongs to a consultant or expert, a new
personnel action and oath of office is also required.
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